Designed Specifically for the Philippine Regulatory Landscape
In the Philippines, payroll isn't just about cutting checks; it’s about staying compliant with the Bureau of Internal Revenue (BIR) and labor laws. With Astra Payroll you don’t have to worry about staying updated with the government policies on mandatory contributions. The system is designed to adapt to ever-changing tax tables and contribution brackets of the BIR, SSS, PHIC, and Pagibig.
COMPLIANCE STATE MATRIX
Powerful Features to Simplify Your Payroll Operations
A structured suite of automated calculation tools built to handle complex payroll compliance, multi-branch policies, and statutory reporting in the Philippines.
1. Intelligent Dashboard & Alerts
Keep HR and accounting synchronized with real-time operational alerts and complete salary auditing controls.
- Missing Info Alerts: Instant notifications for missing employee salary rates or government references (TIN, SSS, PHIC, HDMF).
- Status Tracking & Activity Logs: Monitor real-time payroll run status and retain detailed audit logs for all rate changes.
2. Deep Employee Profile Management
Configure flexible compensation setups and employee-level exemptions effortlessly.
- Payroll Modes & Schemes: Support Cash or Bank modes with Daily/Monthly computations across semi-monthly, weekly, or monthly schemes.
- Exemptions & Contributions: Manage manager attendance exemptions, salary rate history, and voluntary additional Pag-IBIG contributions.
3. Total Government Compliance
Generate mandatory reports in seconds. Our system stays updated with the latest SSS, PhilHealth, and Pag-IBIG (HDMF) contribution tables.
- BIR Form Generation: Automated generation of 1601-C, 2316, and Alphanumeric Tax Code (ATC) reports.
- Government Remittance Files: Generate exact electronic upload files for BIR, SSS, PHIC, and HDMF portals.
4. Advanced Calculations & Special Payroll
Automate regular, annual, and special runs without complex manual spreadsheets.
- Special Runs: One-click calculations for 13th-Month Pay, Leave Conversions, and Employee Last Pay / Final Pay.
- Tax Adjustments: Automated Withholding Tax adjustments and annual tax table annualization engine.
5. Loans & Adjustment Management
Track recurring allowances and government loans seamlessly across cutoff periods.
- Multi-Loan Ledger: Automatically deduct and track balances for SSS, Pag-IBIG, and internal Company Loans.
- Recurring & Misc Entries: Flexible handling of de minimis allowances, bonuses, salary adjustments, and attendance adjustments.
6. Multi-Branch Administration
Configure local branch parameters to reflect diverse operational landscapes accurately.
- Branch-Level Rules: Custom bank settings and regional Minimum Wage settings configured per branch.
- Flexible Distribution: Segregate payroll distribution by department, computation manner, or employment status.
7. Timekeeping & Attendance Rules
Bridge the gap between attendance logs and salary rates with customizable rules.
- Biometric Sync: Import attendance logs directly from physical biometric clocks or timekeeper file exports.
- DOLE Premiums: Automated rules for Night Differential, regular/special/double Holiday Pay, and Overtime.
8. Bank Uploads & Comprehensive Reports
Automate direct-deposit batch processing and generate key financial summaries instantly.
- Bank Compatibility: Export payroll registries for BDO, BPI, Metrobank, Security Bank, etc.
- Payroll Summaries: Generate regular, annual, 13th-month, loan, and deduction breakdown reports.
9. Employee Self-Service (ESS) & Security
Empower your workforce with immediate access while maintaining strict data governance.
- Digital Payslips: View and download secure PDF payslips and historical contribution logs on demand.
- DPA Compliance: Built to conform strictly with the Philippine Data Privacy Act (DPA) of 2012.
Manual Processing vs. Astra Payroll
Evaluate how switching from manual spreadsheets to our automated compliance framework optimizes calculation accuracy and processing speed.
Statutory Contributions (SSS, PhilHealth, Pag-IBIG)
Manual Spreadsheet System
High risk of formula errors. Staff must manually cross-reference updated premium charts in static PDF files monthly.
Astra Payroll Solution
Completely automated computations. System maintains hard-coded, updated regulatory formulas, tables, and voluntary contribution rules natively.
BIR Form Generation (1601-C, 2316) & Annualization
Manual Spreadsheet System
Hours of stressful manual compilation, annual tax re-calculations, and direct data encoding into Government desktop software during tax filing seasons.
Astra Payroll Solution
One-click form generation, automated tax withholding annualization, and electronic file exporting that instantly matches standard BIR structures.
Direct Deposit / Bank Uploads
Manual Spreadsheet System
Re-typing names, account numbers, and net pay into specific commercial bank spreadsheets, risking data leaks or pay delays.
Astra Payroll Solution
Generate standard electronic clearing files for local commercial banks (BPI, BDO, Metrobank, etc.) tailored by individual branch settings in a single click.
Attendance Logs & Loan Amortization
Manual Spreadsheet System
Manual tracking of physical logbooks, overtime slips, and separate offline Excel sheets to track SSS, Pag-IBIG, and company loan balances.
Astra Payroll Solution
Direct native synchronization with time clocks, automated late/holiday rates, and automatic cutoff deductions for all statutory and company loan ledgers.
Seamless Payroll Integration with Astra HRIS or any existing HRIS or Timekeeping System
Eliminate operational silos between human resource operations and financial disbursement. Astra Payroll integrates natively with the Astra HRIS platform, ensuring time logs, personnel updates, and leave approvals transition directly into regular, 13th-month, or final payroll runs without manual data transfers.
Already using a HRIS? No worries, Astra Payroll can be integrated into your existing timekeeping or HR system.
Real-Time Attendance & Sync
Approved leave requests, daily time records (DTR), and overtime logs from Astra HRIS flow automatically into the computation engine.
Centralized Employee 201 Files
Salary adjustments, rate histories, tax status updates, and new hires recorded in Astra HRIS instantly update compensation profiles for payroll runs.
Single Sign-On & ESS Hub
Employees access attendance records, leave balances, loan histories, and downloadable PDF payslips through a unified Employee Self-Service portal.
DATA PIPELINE FLOW
Local Support and Help Desk
When you have a payroll emergency, you can’t wait for a ticket from a global helpdesk. Our engineering team is locally situated to support your operations.
Expert Implementation
Our technical architects map and import your employee records, salary rate histories, loan ledgers, and contribution tables seamlessly during setup.
On-Site & Remote Training
Interactive coaching sessions ensure your Human Resources and Accounting departments are fully proficient with all automated processing pipelines.
Continuous Regulatory Updates
When the Bureau of Internal Revenue (BIR), SSS, PhilHealth, or Pag-IBIG adjusts contribution thresholds or tax tables, we roll out system adjustments immediately.
Flexible Deployment Options
Choose the infrastructure setup that aligns with your IT policy, data security preferences, and operational footprint.
Managed Cloud Deployment
Hosted on secure, high-availability cloud infrastructure. Perfect for multi-branch organizations and remote HR teams who require instant accessibility without maintaining physical server hardware.
- Zero hardware investment or server maintenance required
- Automatic regulatory updates (BIR & contribution table changes)
- Automated encrypted backups and SSL-protected connections
On-Premise Enterprise Installation
Deployed directly onto your company’s internal local servers or dedicated private network. Built for enterprises with strict data residency policies or specialized security governance.
- 100% full control over data security and server access
- Operates within local intranet networks without external internet dependencies
- Tailored deployment assistance from our local engineering team
Your Culture. Your Colors.
Tailored to Your Identity.
Software shouldn't feel like a borrowed tool. Astra Payroll adapts seamlessly to your corporate DNA—transforming the portal into an inspiring, cohesive extension of your company’s brand identity.
Corporate Palette Styling
We infuse your brand’s exact primary, secondary, and accent colors throughout the navigation headers, buttons, interactive controls, and portal background themes.
Custom Logos & Identity Assets
Embed your official corporate emblem across the Employee Self-Service (ESS) login portal, mobile interfaces, system header banners, and generated PDF documents.
Branded Digital Payslips
Generate customized PDF payslips featuring your official corporate header, layout preferences, and company branding.
Frequently Asked Questions
Find technical answers regarding automated BIR tax computations, statutory SSS, PhilHealth, Pag-IBIG integrations, employee loan tracking, and bank exports.
Ready to Reclaim Your Time?
Join the ranks of modern Philippine enterprises that have eliminated payroll stress. Let’s automate your compliance today.