Astra Training Center Manager


ASTRA TRAINING CENTER MANAGER

The Astra Training Center Manager (Astra TraCe) is a Training Resource Management System specially made for Training Providers. It is highly capable of streamlining the management of an entire training center operation from planning and scheduling, logistics, enrollment, certification, to sales and reporting etc.

Astra TraCe is built for training centers to help with the administration of training operation with ease and efficiency.

It is a perfect tool for simplifying and automating the complex task of training curriculum development, scheduling, enrollment, resource management, record keeping and more to ensure that training programs are executed without complications.


training


Key Features


Training Curriculum Development

Facilitate the development of new and ongoing training curricula via the built in content-management system.

Scheduling & Resource Management

Manage schedule and synchronize with resources such as teaching space, instructors etc.

Enrollment
Facility

Trainee Enrollment, Slot Management with Wait-listing capability

Training Records & Certifications

Maintain Data Records & Files for archiving and certification without the bulk of paper work.

BUSINESS TO BUSINESS(B2B) PROCESS

Transact directly with a Company instead of individuals for their employees training.

Training Request
Build On-demand

Easily transform On-demand training requests into actual training. Allows scalability and adjustable depending on the current training needs.

Certificate
Generation

Can store and print Certificates of Training and licensing documents

Multi-user
& Role-based Access

Easily create and define Users with different roles, access and capabilities.

Report
Generation

Generate built-in and customized reports to track, analyze and visualize all aspects of operations.

Status
updates

Automatic, real-time status updates.

Responsive
Device Agnostic

Compatible with most operating systems on different types of devices including desktops, notebooks, tablet PCs and smartphones

Online
Access

Work online through the browser, on your intranet or the internet and acccess anywhere, anytime.

Custom
Branding

Custom styling will be applied to the app's user interface using your company's corporate color scheme and logo.


The Astra Training Manager can be deployed via:


On-premise Server


On the cloud Hosting


ALSO AVAILABLE AS A CUSTOM SOLUTION


Custom Astra Training Center Manager

We can also develop a fully customized Training Manager built to your own specific specs, design and functionality.


FAQs

Astra Training Center Manager Frequently Asked Questions

What are the basic data you can manage in the system?

  1. Users
  2. User Groups (Roles/Access)
  3. Course
  4. Division
  5. Course Category
  6. Course Classification
  7. Certificate
  8. Evaluation
  9. Instructors
  10. Yearly Schedule
  11. Class
  12. Students
  13. Buildings
  14. Classrooms
  15. Company (Business to Business)
  16. Holidays

What is a class?

A class is a scheduled instance of a course.

What is a Division or a Course Category?

Both of these are categories you can utilize for grouping of courses. These can be renamed according to your institution's policy/practice.

What are the basic info included in creating a course?

  1. Title
  2. Descriptive Title
  3. Course Code
  4. Details
  5. Price
  6. Start Day (what day of the week this course usually starts)
  7. Duration (Days)
  8. Division
  9. Course Category
  10. Allow Cancellation From Start of Class (Days)
  11. Readmission Period
  12. Grade Criteria
  13. Attendance Requirement
  14. Instructors Available
  15. Certificate

What are the ways you can create a class?

  1. Class schedule can be set yearly
  2. Class schedules can be created manually as needed

What are the basic information needed to create a class?

  1. Section(Schedule)
  2. Class Name
  3. Readmission Period
  4. Minimum Students
  5. Maximum Students
  6. Price
  7. Discounted Price
  8. Class Days (Day Number, Date, Instructor per day, classroom)

What is a Readmission Period?

The maximum number of days a student can be away due to circumstances (ie. accident, sickness, etc.), before their course is null and void (thus requiring them to take the course again)

What are the different Grade Criteria?

Non-graded

Made up of a negative and positive value, that can represent a pass or fail for this specific subject

Graded

You can give a passing grade based on the total group percentage entered. Each group is made up of scopes that act as the references for what the group percentage is made up of

Unitor

Using a given Rating Type, the grade is based on the factor multiplier per group.

How is a certificate created to be unique per course?

Certificate template uploads accepts a docx format. There are standard Tags defined to output specific data in the certificate.

EXAMPLE TAGS
[STUDENT_NAME]
Crew name as set on name correction with format: {first_name} {preferred_middle_initial}. {last_name} {suffix}.
[COURSE_TITLE]
The course title set in the course form..
[ISSUED_DATE]
Date when the certificate was generated or the last day of the class, which ever is the latest..

What are the basic actions in the system a user can do to a class? (Admin User)

  1. Enroll a student
  2. Reserve Slot/s of a Class
  3. Generate an Enrollment Report
  4. Set Schedule (if a class has schedule by parts like lecture 2 hours and 4 hours laboratory)
  5. Split Class
  6. Cancel Class
  7. Generate Certificates

What does split a class do?

Splits the enrollees in two different classes of the same course. The newly created class takes the other available section.

What are the basic actions in the system a user can do to a class? (Instructor User)

  1. Recheck Enrollee Names for Start Class
  2. Set Grade Criteria of the Class
  3. Set Attendance (Present or Absent)
  4. Set Grade Results
  5. Set Schedule (if a class has schedule by parts like lecture 2 hours and 4 hours laboratory)

What are the basic B2B features available in the system?

  1. Company Login
  2. Keep track of employee data previously enrolled.
  3. Add Employee as student to enroll.
  4. View offered Courses and available Classes
  5. Reserve slot for employee
  6. Request for a separate class (option as exclusive or not)

What are the basic requests that require approval?

  1. Class Requests
  2. Slot Requests (Reserve, Cancel, Reschedule, Pull-out)
  3. Special/Split Class
  4. Class Cancellation
  5. Class Reschedule

What are the other notable features?

  1. User Dashboard
  2. Duplicate Record Detection
  3. Holiday Management
  4. Enrollment Report
  5. System Logs/Audit
  6. Instructor and Room Availability Check
  7. Customized price rate per class or per student
  8. Certificate Generation
  9. Student Waitlist
  10. Slot Management (Slot Confirmation, Cancellation, Rescheduling, Pull-out)
  11. Reports

Book a demo now and get a personalized app tour from our experts.

  • Private demo for your organization.
  • Clarify your needs and requirements.
  • Identify the core features and functionality and possible add-ons specific to your needs.
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