Transform How You Manage
Your Human Capital
Astra HRIS centralizes employee lifecycle tracking, replaces physical filing cabinets, automates biometric time logs, and gives management real-time visibility into workforce dynamics and operational performance.
HRIS SYSTEM ARCHITECTURE
KEY MODULES & FEATURES
Comprehensive, enterprise-grade HRIS components designed to digitize administrative workflows, enhance employee engagement, and streamline timekeeping precision.
1. General Features
Core operational suite for master records, organizational structuring, time logs, and employee self-service access.
- Employee Profiles & Org Management: Centralized record management, position mapping, and job structure control.
- Timekeeping & Approvals: Manual, upload, and eBundy options with flexible schedules, leaves, OT, and business trip workflows.
- Self-Service & Dashboards: Fully web-based employee/manager requests, multi-level approval rules, CSV imports, and personalized login dashboards.
2. Performance Management
Digitize appraisal workflows, track workforce growth, and streamline corporate training management.
- Flexible Appraisal KPIs: End-to-end evaluation workflows covering self-evaluations and manager scoring built from a set of KPIs per job definition.
- Trainings Management: Systematically track employee seminar requests, completed courses, and skill upgrades.
- Performance & Training Reports: Generate comprehensive analytics and summary reports for talent development.
3. Assets & Project Module
Manage company property assignments and allocate labor hours to specific project cost centers.
- Assets Management: Track physical inventory, hardware issuances, and tool allocations mapped to employee records.
- Cost Center & Project Mapping: Organize workforce assignments by client projects and internal operational units.
- Assets & Cost Center Reports: Detailed exportable summaries for audit tracking and project cost analysis.
4. Human Resources
Comprehensive paperless 201 filing system with automated compliance tracking and internal alerts.
- Comprehensive Paperless 201 File: Centralized digital archives for contracts, COEs, and memos with CSV/text master file imports.
- Request Tracking & Alerts: Email/dashboard notifications, status tracking, and automated alerts for regularization and contract end dates.
- Policy & Communication: Leave benefits configuration, company document repository, historical data access, and announcements.
5. Time & Attendance
Automate timekeeping rules, shift plotting, and DTR calculations ready for seamless payroll execution.
- Web Data Importation: Import daily logs, schedule plots, and transaction templates (OT, Leave, OB) via web interface.
- Automatic DTR Computation: Processes normal, flexible, compressed, and long-break schedules with automated OT and leave tagging.
- Payroll Summary Prep: Calculates total minutes late, undertime, OT, night diff, work days, absences, and holiday pay.
6. Advanced Reporting
Actionable data insights with customizable report builders for attendance, HR, projects, and appraisals.
- Time Attendance Reports: Generate Day Entries, Attendance Summaries, Absences, Tardiness, OT, Undertime, and Incomplete Attendance logs.
- HR Directories & Masterlists: Access real-time Company Directories, Employee Masterlists, and flexible free-format reports.
- Custom Module Analytics: Export tailored summary reports for Projects/Cost Centers, Performance Evaluations, and Trainings.
7. Employee Self-Service Portal
Self-service digital web portal enabling seamless employee requests and manager supervision.
- Paperless Filing Workflows: Online filing for leaves, overtime, attendance updates, and training requests with automatic status alerts.
- Self-Service Access: View profile records, attendance, leaves, OT, business trips, payslips, and edit emergency details independently.
- Supervisor Overview: Multi-level approvals, online appraisal submissions, and full visibility over team schedules and attendance.
Universal Compatibility for
Any Payroll System
Eliminate tedious manual data re-entry during payroll cutoff dates. Astra HRIS features an open integration framework engineered to connect effortlessly with your preferred software—whether you use the native Astra Payroll System or any third-party payroll solution.
Native Compatibility with Astra Payroll System
Direct, plug-and-play synchronization for automated 100% BIR-compliant statutory tax calculations, government remittances, and bank file distribution.
Open 3rd-Party Integration Engine
Not limited to Astra Payroll. Connect seamlessly to legacy software, SAP, Oracle, Sprout, or custom platforms via direct APIs and custom data exports.
UNIVERSAL PAYROLL PIPELINE FLOW
Attendance & Log Capture
Biometric time clocks and web eBundy logs sync automatically to calculate DTR totals.
Manager Approval & Verification
Overtime, leaves, tardiness, and schedule shifts are validated through multi-tier approval chains.
Universal Data Handoff
Instantly export formatted payroll summaries directly into Astra Payroll or your existing third-party software.
Manual HR Management vs. Astra HRIS
Comparing disconnected physical filing and spreadsheet logs against a modern enterprise HRIS workspace.
Personnel Files (201 Records)
Stored in physical cabinets or fragmented folders; vulnerable to loss and unauthorized access.
Paperless 201 records protected by role-based privacy settings complying with DPA 2012.
Attendance & Overtime Tracking
Manual Bundy card aggregation; prone to missing records and computational human errors.
Automated biometric sync with instant DTR calculation and manager approval workflows.
Payroll Handoff Process
Hours re-encoded manually into spreadsheets before every payroll run.
Data export directly into Astra Payroll System or your pre-existing Payroll Sytem.
Flexible Deployment Options
Whether you require cloud accessibility or strict on-premise governance, Astra HRIS adapts to your organization's IT policy and infrastructure needs.
1. Fully Cloud-Hosted (SaaS)
Zero Hardware OverheadHosted on secure cloud infrastructure with automatic daily backups, 99.9% uptime SLA, and zero maintenance load on your local IT team.
- SSL/TLS Encrypted Data Transmission
- Automatic Feature Updates & Security Patches
- Accessible Anywhere via Secure Web Browsers
2. On-Premise Enterprise
Maximum Data SovereigntyDeployed directly onto your company’s local physical or virtual servers (Windows/Linux) behind your corporate firewall for absolute internal data control.
- Local Database Storage & Internal Network Access
- Direct Local Biometric Hardware Integration
- One-Time Perpetual Licensing Option
Your Culture. Your Colors.
Tailored to Your Identity.
Software shouldn't feel like a borrowed tool. Astra HRIS adapts seamlessly to your corporate DNA—transforming the portal into an inspiring, cohesive extension of your company’s brand identity.
Corporate Palette Styling
We infuse your brand’s exact primary, secondary, and accent colors throughout the navigation headers, buttons, interactive controls, and portal background themes.
Custom Logos & Identity Assets
Embed your official corporate emblem across the Employee Self-Service (ESS) login portal, mobile interfaces, system header banners, and generated PDF documents.
Branded HR Outputs
Ensure every employee-facing output—from printable COE requests and leave forms to annual evaluation reports—carries your official letterhead design.
Reliable Local Support & Help Desk
Transitioning or scaling an enterprise HR system shouldn't leave your team stranded. Our local software engineering and support team in Metro Manila provides direct assistance, ensuring smooth implementation, continuous operation, and fast resolution when you need it.
On-Site & Remote Technical Helpdesk
Direct access to dedicated support personnel via phone, email, and remote sessions for rapid troubleshooting and issue resolution.
User Onboarding & HR Training
Hands-on administrator and staff training sessions to ensure your HR personnel and line managers master the software effortlessly.
Regulatory Updates & System Maintenance
Ongoing software maintenance and timely system adjustments aligned with evolving local statutory guidelines and workforce practices.
Frequently Asked Questions
Find key answers regarding biometric hardware compatibility, payroll system integration, performance review tools, and data privacy.
Ready to Modernize Your HR Department?
Replace paper filing with a unified Human Resource Information System that connects effortlessly into your Payroll Management System.